How to onboard your esports team: invites, photos, and a scrim-ready roster

Why onboarding feels hard (and how to fix it)

Most competitive teams lose momentum in the first week—not because the players are bad, but because nobody knows where the invites live, who still needs a photo, or what “done” looks like. This guide walks through the exact Find Scrims moments that get a roster ready to scrim.

If you are still recruiting, start with building a team when friends are not ready to go pro, then come back here once you have people to invite.

Step 1 — Create the team shell

1. Finish your own onboarding (handle, region, at least one game role).
2. Open Teams and create the team with the correct game and region.
3. Set a clear team name and short bio so invitees know they are in the right place.

You do not need a perfect brand kit yet. You need a home base that can receive invites.

Step 2 — Invite by email or handle

From the team Members tab, open the invite form. You can invite with:

• Email — best for friends who do not have an account yet (they get a magic-link style path into the invite).
• Handle — best for players already on Find Scrims.

Pick the role you actually need (player, coach, analyst, manager). Wrong roles create permission confusion later.

Tips that save rematches with the same person:

• Send invites in one batch the same day you create the team.
• Tell people in Discord/chat that the invite expires in seven days.
• If someone declines or the token expires, send a fresh invite instead of forwarding old links.

Step 3 — What invitees see when they click the link

Invitees land on the accept page with team context before they commit. Signed-out players can preview the invite; signed-in players accept or decline directly.

After accept, they should finish onboarding if they have not already (handle, DOB, region, game role). Pending invites stay visible on the dashboard so nothing gets lost in DMs.

Step 4 — Profile photos (yes, they matter)

Anonymous avatars make tryouts and scrim confirmations feel sketchy. Ask every member to upload a profile photo from Profile → Edit.

1. Open profile edit.
2. Upload a clear headshot or recognizable brand mark (team logos belong on the team, not as a player face substitute).
3. Save, then confirm the avatar shows on the public player page.

Photo checklist for captains:

• Face or clear brand mark visible at small size
• No NSFW / copyrighted esports org marks you do not own
• Same photo across Discord + Find Scrims when possible so people recognize each other on scrim night

Step 5 — Confirm the roster is “scrim ready”

Before you post the first scrim, verify:

When the roster is ready, use an availability poll instead of a 40-message Discord thread.

Common stuck points

• “I can’t create anything.” Profile onboarding is incomplete—finish handle, DOB, region, and a game role.
• Invite link does nothing. Token expired or was withdrawn; send a new invite.
• Player joined the wrong team. Remove them and re-invite with the correct role, or transfer later once permissions are clear.

Copy-paste captain checklist

1. Create team
2. Invite full starting five + coach
3. Chase photo uploads within 48 hours
4. Run first availability poll
5. Post first scrim

Need players who already marked themselves looking for a team? Find players looking for a team.